TERMS & CONDITIONS
TERMS OF BUSINESS
Privacy Policy for Processing Personal Information
SGS (Scalable Global Solutions), its affiliated entities,
branches and associates throughout the world (hereinafter
collectively “SGS Group”) have implemented this firm-wide data
privacy policy to create a consistent and uniform approach to
processing Personal Information (i.e., any information
relating to an identified or identifiable natural person
(“data subject”)).
For details about our structure and addresses, a list of our
offices worldwide, candidate search and assessment practices,
and more about the firm, please visit our web site at
(www.sgs-daas.com). This privacy policy establishes data
protection rules that apply to all our offices worldwide,
subject to applicable local laws, including but not limited to
data protection laws. It is the minimum set of rules an office
is required to follow.
Use and Disclosure of Personal Information
We maintain personal information in our proprietary database.
In order to provide a truly international service, our
proprietary database is accessible to all SGS Group offices
worldwide. Only SGS Group employees or agents may access this
database, which is used only for the purposes of candidate
search, assessment and related purposes. We review personal
information we have in our database to identify individuals to
recruit for clients seeking to fill specific positions.
(Please visit our web site for more information on our
clients, positions and the services we provide.)
Personal information can be used for the purposes of carrying
out the tasks related to our candidate search and assessment
practices, including, but not limited to, evaluating
prospects’ qualifications, contacting potential candidates,
verifying information and communicating with clients about a
specific position. To carry out these tasks, we inform our
clients of the background and skills, as well as other
relevant personal information of those individuals who are
distinctly qualified to be considered candidates.
Where and to whom Personal Information May Be Disclosed
SGS Group may engage third parties to provide specific
services, including, but not limited to, auditing for
compliance with relevant regulations; and providing legal
advice, translations, résumé formatting, back-up and security
services and searches, and research and administrative
services. Accordingly, for the purposes listed here above or
where we believe such disclosure is required by law or to
pursue or defend any claim, SGS Group may make personal
information available to SGS Group offices, to SGS Group’s
clients, as well as to third-party data processors and
services providers, existing investors, assignees, acquirers,
regulatory and/or administrative authorities, courts, police
authorities, arbitrators, experts, adverse parties and/or its
advisers worldwide, each of whom may be located in countries
that do not adduce the same level of protection of personal
information as in an individual’s country of residence, and in
particular as in the European Union. [Those persons may also
need to disclose or transfer the personal information received
from SGS Group to third parties worldwide, again for the
purpose mentioned above.] In any case, SGS Group will provide
its best efforts to ensure that data transferred or disclosed
will remain subject to a security and confidentiality regime
comparable to the standards set forth here.
Any individual who might object to his or her personal
information being made accessible to all of SGS Group offices
worldwide, who wants to be considered for positions only
within a specific geographical area, or who wants to object to
the transfer of his or her data outside a specific
geographical area (and notably the European Economic Area)
should inform us of this concern. If this should be the case,
we will restrict or terminate accordingly the processing of
that individual’s personal information.
Updating This Policy
Nothing contained in this Privacy Policy is intended to create a contract or agreement between SGS Group and any individual submitting personal information or visiting the SGS Group web site. We may update and amend this privacy policy at any time without prior notification. Updates or amendments to this privacy policy will be published on this web site.
Consent
In any case where an individual would not give or would withdraw his or her consent in relation to the processing or transfer of his or her personal information as contemplated in this privacy policy, this should in no way be interpreted to restrict SGS Group’s ability to disclose, use and otherwise process personal information as allowed by any applicable law and regulation. SGS Group also reserves the right to use, disclose and otherwise process personal information to comply with any applicable law and regulations
Information Collection
SGS Group collects information in the course of its work in
order to be able to provide services to our clients as an
recruitment firm. Typically, this information comprises what
is included in a standard curriculum vitae/résumé and cover
letter, (e.g., name, address, and telephone number, e-mail
address, employment history, degrees and other qualifications,
languages and other skills). It also may include interview
notes, comments from third parties and a record of our
contacts with individuals. Our records may derive from
information collected directly from the data subject, that is
publicly available, as well as information gained from
third-party sources. We make every effort to ensure that any
information held is accurate and kept as up-to-date as
possible. We do not obtain information under false pretences.
As a matter of policy, we do not process sensitive information
(e.g., data on racial/ethnic origin, health, sexual
orientation, political opinions, criminal records, religious
or philosophical beliefs, trade union membership). If such
information is processed or transferred, it will only be done
when and to the extent legally permitted and, as the case may
arise, with the data subject’s explicit and unambiguous
consent or when the data subject has made this information
public (unless prohibited by applicable law). To the extent
permitted under applicable law, by providing any information
to us, the data subject will be deemed to have given explicit
consent for us to hold and use such information.
Other Uses
SGS Group may also use personal information for quality
improvement purposes, such as training and systems
maintenance. In the normal course of business, we may also
develop and disclose (in an anonymous format) statistical data
derived from the personal information we maintain. It is the
policy of SGS Group never to disclose personal information to
third parties for direct marketing services. Should the policy
change, consent from the data subject will be obtained to make
such a disclosure. obtain information under false pretences.
As a matter of policy, we do not process sensitive information
(e.g., data on racial/ethnic origin, health, sexual
orientation, political opinions, criminal records, religious
or philosophical beliefs, trade union membership). If such
information is processed or transferred, it will only be done
when and to the extent legally permitted and, as the case may
arise, with the data subject’s explicit and unambiguous
consent or when the data subject has made this information
public (unless prohibited by applicable law). To the extent
permitted under applicable law, by providing any information
to us, the data subject will be deemed to have given explicit
consent for us to hold and use such information.
Security
SGS Group takes and requires that its service providers and third-party processors also take appropriate technical and organizational measures to protect personal information against accidental or unlawful destruction or accidental loss or alteration, misuse, unauthorized access, disclosure, and against all other unlawful forms of processing as defined by the applicable law of Personal Information under our control (e.g., multiple levels of user authentication, industry standard security).
Retention
We may maintain personal information, including as part of the database described above, for such period of time as may be appropriate in connection with the purposes described in this policy, or for legal or regulatory reasons.
Data Subjects’ Requests
In accordance with applicable state or national data privacy
legislation, an individual may have the right to contact SGS
Group to inquire as to the personal information we may have on
him or her and to request a copy thereof. Any individual with
a record in our database can also request that we rectify his
or her personal information, or remove his or her record from
our database and other systems. He or she may also object, at
no cost and at any time, against any further use of his or her
data for direct marketing purposes. When asked to remove a
record from our database, we will retain minimal personal
information for the purposes of preventing future contact, of
keeping record of the information disclosed to our clients or
other legitimate business purposes, and of complying with any
legal obligation.
All such requests will be acknowledged and dealt with as
quickly as possible in accordance with applicable law.
Individuals will need to provide appropriate confirmation of
identity before a request is processed.
An individual may direct any such requests or any questions
relating to data privacy to the Data Privacy Officer at the
Group office in his or her country of residence.
Alternatively, an individual can send an email to
[email protected].(ANY CV/RESUME SENT TO THIS ADDRESS MAY
NOT BE PROCESSED AND MAY BE DISCARDED).
To the extent admissible under the applicable law, individuals
who submit their résumé to SGS Group will be deemed to have
consented to the processing of their Personal Information as
set forth in this Privacy Policy, including the transfer
abroad of their personal information.
